Feature tour
Every workflow, one record.
EasyTracking Web covers the whole job — from the knock on the door to the invoice in the mail. Here's what's inside.
Records
The property record
Everything starts with a clean file per property — and the people connected to it.
- Properties with units, buildings, parcel numbers, posted signs, photos, and notes
- Owners, managers, and leasing agents with phones, emails, photos, and training dates
- Custom fields for properties and people — typed, validated, entirely yours
- Property groups for areas, beats, types, and statuses
- Fast search by street number, plus advanced search by owner, group, or license
- Duplicate detection and merge tools that keep the directory clean
In the field
Inspections that leave the office
Run inspections from a phone or tablet, and share results without mailing a thing.
- Inspection templates with categorized, mandatory-flagged checklist items
- Deficient items with notes and photos, checked off as they're resolved
- Reminder dates for checkbacks and annual renewals
- Geotagged photos straight from the camera, EXIF preserved for chain of custody
- Secure share links for landlords — revocable, expiring, every visit logged
- Photo bundles exportable as a ZIP for case files
Enforcement
Incidents, subjects, and letters
A defensible paper trail for every incident on every property.
- Incidents with report numbers, dispositions, responding officers, and shifts
- Subject records with aliases, identifiers, and point-in-time contact snapshots
- Layered comments: original, redacted public, and private supplemental
- Notification letters generated from your own Word templates
- Trespass authorizations and arrest tracking
- Incidents plotted on a map alongside their photos
The office
Licensing, billing, and training
The administrative side handled in the same system — no side spreadsheets.
- License records with terms, renewal dates, and per-property or per-unit fees
- Fee schedules: fixed, per-unit, tiered, or driven by your custom fields
- Bulk charges across many properties at once, with CSV export
- Invoices and late-fee notices printed or emailed, balances always current
- Payments, adjustments, and comments in a full transaction ledger
- Training classes with instructors, attendees, and printable sign-in sheets
Insight
Reports you build yourself
Answer the question you were actually asked — without waiting on a developer.
- Report builder with columns, filters, grouping, sorting, and totals
- AND/OR filter logic across any part of the record
- Export to PDF or Excel, share saved reports with your team
- Property reports and invoices as polished PDFs
Administration
Run it with confidence
Built for agencies that answer to auditors, councils, and records requests.
- User levels plus area-based access — each user sees exactly their scope
- Encrypted sign-in sessions and hashed passwords
- Automated database backups you can browse and download
- Merge and change history preserved on records
- Your agency's own dedicated deployment — data never pooled with others
- Light and dark mode, fully responsive on any device
Get started
See your first property record in a live demo.
Installation help, hands-on training, and full support are part of every subscription. We want to be the tool your team can’t work without.